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Notice of appointment of date for the exercise of electors’ rights

April 23, 2013

Accounts for the year ended 31 March 2013

Audit Commission Act 1998, Sections 15 and 16, and the Accounts and Audit (England) Regulations 2011 (SI 2011 No 817)

1. Date of announcement:   26 April 2013   

2.  Each year the Partnership’s Annual Return is audited by an auditor appointed by the Audit Commission.  Any person interested has the right to inspect the accounts and make copies of the Annual Return and all books, deeds, contracts, bills, vouchers and receipts relating to the accounting statements.  For the year ended 31 March 2013 these documents will be available on reasonable notice on application to:

Jeremy Randall
Head of Strategy and Accounting
Guildhall 2
High Street
Kingston upon Thames
KT1 1EU
e-mail: accounts@rbk.kingston.gov.uk
Tel: 020 8547 5572

commencing on            10 May 2013
and ending on               07 June 2013

3. Local Government Electors and their representatives also have:

The auditor can be contacted at the address in paragraph 4 below for this purpose on 10 June 2013 and until the audit has been completed.

4. The audit is being conducted under the provisions of the Audit Commission Act 1998, the Accounts and Audit (England) Regulations 2011 and the Audit Commission’s Code of Audit Practice.  Your audit is being carried out by:

Littlejohn LLP
Ref: SBA
2nd Floor 1 Westferry Circus
Canary Wharf
London E14 4HD
(sba@littlejohnllp.com)

5. This announcement is made by Jeremy Randall – Head of Strategy and Accounting

Councils’ Accounts: A Summary of Your Rights

The basic position

By law any interested person has the right to inspect the council’s/meeting’s accounts.  If you are entitled and registered to vote in local council elections then you (or your representative) also have the right to ask the appointed auditor questions about the council’s accounts or object to an item of account contained within them.

 The right to inspect the accounts

When your council has finalised its accounts for the previous financial year it must let you know that they are available for inspection.  Giving your council reasonable notice of your intentions, you then have 20 working days to look through the accounting statements in the annual return and any supporting documents. By arrangement you will be able to inspect and make copies of the accounts and the relevant documents. You may have to pay a copying charge.

The right to ask the auditor questions about the accounts

You can only ask the appointed auditor questions about the accounts. The auditor does not have to answer questions about the council’s policies, finances, procedures or anything else not related to the accounts.  Your question must be about the accounts that they are auditing. The auditor does not have to say whether they think something the council has done, or an item in its accounts, is lawful or reasonable.

The right to object to the accounts

If you think that the council has spent money that they shouldn’t have, or that someone has caused a loss to the council deliberately or by behaving irresponsibly, you can object to an item of account by sending a formal ‘notice of objection’ to the auditor at the address below.  The notice must be in writing.  In it, you must tell the auditor why you are objecting and what you want the auditor to do about it. The auditor must reach a decision on your objection.  If you are not happy with that decision, you can appeal to the courts.

You may also object if you think that there is something in the accounts that the auditor should discuss with the council or tell the public about in a ‘public interest report’.  You must give your reasons in writing to the auditor at the address below and send a copy to the council.  The auditor must then decide whether to take any action.  The auditor does not have to, but usually will, give reasons for their decision and you cannot appeal to the courts.  More information is available from the Audit Commission website (see box below).

You may not use this ‘right to object’ to make a personal complaint or claim against your council.  You should take such complaints to your local Citizens’ Advice Bureau, local Law Centre or your solicitor.  You may also be able to approach the Standards Committee of your Local Authority if you believe a member of the council has broken the Code of Conduct for Members.

What else you can do

Instead of objecting, you can give the auditor information that is relevant to their responsibilities.  For example, you can simply tell the auditor if you think that something is wrong with the accounts or about waste and inefficiency in the way the council runs its services.  You do not have to follow any set time limits or procedures.  The auditor does not have to give you a detailed report of their investigation, but they will usually tell you the outcome.

A final word

Councils, and so local taxpayers, must meet the costs of dealing with questions and objections. In deciding whether to take your objection further, one of a series of factors they must take into account is the costs that will be involved.  They will only continue with the objection if it is in the public interest to do so.  If you appeal to the courts against an auditor’s decision, you might have to pay for the action yourself.

Who should you contact?

For more detailed guidance on electors’ right and the special powers of auditors, copies of the publication Council Accounts: a guide to your rights are available by calling 0844 798 3131 or 0117 975 3131, emailing public-enquiries@audit-commission.gov.uk or by download from the audit commission website at http://www.audit-commission.gov.uk/about-us/contact-us/querying-council-accounts/council-accounts-a-guide-to-your-rights/

If you wish to contact your Council’s appointed external auditor please write to the address in paragraph 4 of the notice of appointment of date for the exercise of electors’ rights.